Changing Publishing Info through PowerPoint

If the open presentation has been published, the Class Status section shows the course, section, and class to which the file has been published. In addition, the Publish button now shows Update, allowing you to make changes to the presentation then save and apply those changes to the published version.

You must sign in through the PowerPoint ribbon to see the publishing information and options.

powerpoint ribbon for published presentation

Once you have published a presentation through PowerPoint, you have the following options:

Changing availability settings

All published materials can be made available or unavailable to students. When content is unavailable, students can see that there is a presentation published to the class but they cannot view it.

Furthermore, you can set a window of availability, making the presentation available on a certain date, then making it unavailable again on a later date.

You can set availability when you publish the presentation or later through the Publish Info button in the PowerPoint ribbon.

To change availability settings for a PowerPoint-published presentation

  1. Open the appropriate PowerPoint presentation and if necessary, sign in through the Echo360 tab.
  2. Check the Class Status section of the ribbon to be sure this is the class presentation you want to change.
  3. Click Publish Info from the Echo360 ribbon.
    The Publish Information dialog box appears.
    Publish Information dialog box with publishing info and availability settings as described
  4. On the left side of the bottom of the dialog box, review or change the availability options:
  5. If appropriate, configure the following unavailability options:
  6. When finished, click OK.

Publish to a different section/class

NOTE: If you want to publish the SAME presentation to multiple locations, publish through your LIBRARY page in Echo360.
If you are associated with multiple institutions and want to publish the same presentation to a section in a different institution, you must sign out then sign back in and select the other institution when prompted.

Each PowerPoint-published file can be associated with only ONE publishing location, so that when you open the file later, the PowerPoint Ribbon can display accurate section publishing information in the Class Status section of the toolbar.

To publish a presentation to multiple locations through PowerPoint, the file should differ slightly, and/or you must save the file with a name that differentiates either the content or the section/class to which it is published.  

When you select to publish to the new location, you will be prompted to SAVE the file.

To publish a presentation to a different section/class

  1. Open the appropriate PowerPoint presentation and if necessary, sign in through the Echo360 tab.
  2. Make any needed changes to the presentation, applicable to the new class to which it will be published. Remember, if you want to publish the SAME presentation to multiple sections, publish through your LIBRARY page in Echo360.
  3. Click Publish Info from the Echo360 ribbon.
    The Publish Information dialog box appears.
    Publish Information dialog box with publishing info and availability settings as described
  4. Click New Location.   
  5. A dialog box appears, prompting you to save the file with a new name, so that the publishing information for the original is retained, and the new publishing information can be associated with the new file.
    publish to new location dialog box prompting to save file as described
  6. Click OK then save the file with a new name as requested.
    The Publish dialog box appears.
    Publish to ALP dialog box for the new location of an existing presentation as described
  7. Enter or edit the Name of the Slide Deck you are publishing. By default, the name of the file appears in the text box.
  8. Select the Course and section to which you are publishing the presentation.
  9. Select an Existing Class to hold the presentation, or click the New Class tab to create a new class for the file. Existing Classes are only listed if they do not already have a presentation (each class can contain only one presentation).
  10. If creating a new class, enter a Title for the class,
  11. Edit the date, the start time and duration for the class, or retain the defaults.
  12. If desired, enter a Description for the class.
  13. On the right side configure the following availability options:
  14. If appropriate, configure the following unavailability options:
  15. When finished, click OK.

The presentation is published to the class. The Class Status section of the ribbon now reflects the NEW location to which the item has been published, and the Publish button has changed to Update.

Use the Update button if you make edits to the presentation and want to post the new version to the same class.  

powerpoint ribbon with updated publishing information and update button as described