Understanding the Admin DASHBOARD

On this page: Hide

Removing and restoring cards

Captures

Cloud Usage Hours for the current month

Student Activity

Student Activity categories defined

Capture Sources

The Administrator's DASHBOARD provides important overview information about the system. Currently the Dashboard provides informational cards that include:

For many of the cards, the data you see on the card and in the details view may be determined by your Delegated Administrative access (where it applies). If DA is turned on for your institution, you will see calculations that pertain to captures, student activity, etc., related to the organizations or departments to which you have access.

Clicking on a card provides detailed information about the data being shown. This is discussed in more detail later on this page.

Click and drag a card to a different location on the page, to change the view to suit your needs.

Remove and restore cards from the dashboard using the instructions located below.

Administrator's dashboard with informational tiles shown as described

More cards will be added regularly, and you can choose to remove and restore cards as needed. Whatever view you select will persist even if you exit the system and return later.

Removing and restoring cards

You can remove a card from your dashboard using the X icon that appears in the top right corner of the card when you hover over it.

If you close one or more cards, use the Selector Card (the one with the plus sign on it) to return the card to the Dashboard. Clicking the Selector Card provides a list of cards available to re-add to your dashboard, as shown in the below figure.

Admin dashboard with tiles showing Plus tile with selection options as described

The Selector Card (with the plus sign) currently lists cards that are not yet available but which are currently in development. If you select one of those cards now, you will get the card but the data area reads "in progress." We put those there to let you know they are coming. We are working quickly and are very excited about providing admins with as much information as we can, and just as soon as possible.

Captures

The Captures card appears on the left by default (and in the above figure) and shows the number of captures that have been scheduled to take place today. The card also shows the average number of captures that have occurred over the past 30 days, and a small line graph showing the relative quantity of captures over the same period.

The count on the Captures card includes class recordings, uploaded videos, and Personal Capture uploads. In short, all video media put into the system is included the captures count.

Click on the card to provide a detailed view of today's captures, including a bar graph showing the number of captures currently in each of the 5 states (scheduled, capturing, processing, complete, and error).

Hover your mouse over each bar to show a popup that indicates the percentage of today's captures in that state.

Captures today tile detail view with chart showing capture statuses as described

Use the right and left arrow icons on the details pane to scroll through different days, to view the capture information for each day (either past or future).

When finished, click the X in the top right corner of the detail view to close it and return to the Dashboard. Alternately you can click anywhere outside of the detail view to close it.

More detailed information on system captures, along with additional control functionality are available on the CAPTURES page.

The Captures data is updated approximately every five minutes.

 

Cloud Usage Hours for the current month

The Cloud Usage Hours card appears second by default (and in the above figure) and shows the number of hours used against your cloud usage bundle for the current calendar month. The card also shows the average number of hours used per month for the past 12 months, and a small line graph showing relative usage over the same period.

Click on the card to provide a detailed view of cloud usage for the past 12 months, in a bar graph format.

Each bar is segmented by type of usage: On-demand (viewing videos in the classroom, or downloading videos from the class), Live (videos that have been streamed live to users), and Other (the data used to load the front end of the application, among other things).

For more complete definitions of the categories as well as details on what the figures mean and how they are calculated, see Cloud Usage Chart Details.

The Cloud usage figure at the top is the total number of hours of data delivery for the institution as a whole, for the past 12 months.

Hover your mouse over each bar to show a popup that provides an hourly breakdown of each type of usage for that month.

Click on the usage type in the legend to see a graph of ONLY that type of usage. Hover over each of the bars for additional detailed calculations.

Cloud usage tile detail view with cloud usage bar chart shown as described

Use the right and left arrow icons on the details pane to scroll through 12-month periods, to view the usage information for each (past only).

When finished, click the X in the top right corner of the detail view to close it and return to the Dashboard.

The cloud usage data is updated in as close to real-time as possible.

 

Student Activity

The Student Activity card appears to the right of the Cloud Usage card by default (and in the above figure) and shows the total number of student interactions with system objects for the current month, along with the number of unique students that have interacted with the system in the same time period. The card also shows the average number of interactions per student based on total events and total unique student count for the current month.

Click on the card to provide a detailed view of student interactions, in a line graph, broken down by type and laid out by day, for the current month.

Also notice that you can customize the scope of activities shown using the Organization and Department drop-down lists located below the graph.

Hover your mouse over each vertical line to show a popup for the date corresponding to the line. The popup provides raw numbers for each student activity category, for the date selected.

The student activity categories, shown to the right of the graph, provide both a legend of which line in the graph corresponds with the category, as well as a percentage of overall activity the category occupies for the time period shown. For example, in the below figure, 43% of the student interactions were views of class presentations (slide decks).

Student activity tile detail view with chart of student interactions with the system as described

Click a category on the right to highlight that line in the graph.

Use the right and left arrow icons on the details pane to scroll through different months, to view the student activity for each month (past only).

When finished, click the X in the top right corner of the detail view to close it and return to the Dashboard.

The Student Activity data is updated approximately every hour.

 

Student Activity categories defined

The student activity is broken down by category or type of activity. These are listed on the right side of the graph, and also appear (with raw numbers) in the popup when hovering over a date-line in the graph.

The activity categories are defined as follows:

Deleting activity items (notes, questions/responses, slides) will not decrement the student activity counters. The student performed an action and the action is counted, even if the item they added or commented upon is removed.

 

Capture Sources

The Capture Sources card appears to the right of the Student Activity card by default (and in the above figure) and shows the total number of sources or input methods used to ingest video media into the system, along with a total number of captures in the system. The card also shows the percentage increase in number of captures in the system over the past 7 days.

Click on the card to provide a detailed view of the capture sources in the system and the percentage of total captures provided by each source.

Also notice that you can customize the scope of captures by source shown using the Organization and Department drop-down lists located below the graph.

The source types, shown to the right of the graph, provide both a legend of which segment of the chart corresponds with the category, as well as a total count of captures from that source in the system. For example, in the below figure, 59.22% of the captures in the system have been generated by SCHD capture appliances, which is also shown in the Legend on the right as 533 of the total 900 captures.

Capture Sources detail view with chart and legend shown with information as described