Creating and Scheduling Captures

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Selecting sections for auto-publishing captures

What if my sections are in different terms?

Opening the capture schedule dialog box

Captures, as discussed here, are recordings made by Echo360 recording appliances (such as the Echo360 PRO or POD or the SCHD) or by Classroom Capture, initiated by an Administrator, and set to occur either as scheduled recordings for a section, scheduled recordings of planned speakers, or as one-off recordings of special events.

Selecting sections for auto-publishing captures

Captures can be set to be automatically published to one or more sections, or they can be created without target sections for publishing, to be manually published later.

Schedulers can ONLY create capture schedules that are auto-published to sections.

Captures that are not associated with a section have the following limitations:

What if my sections are in different terms?

If you select multiple sections to publish the completed captures to, the term of the first section listed is enforced with respect to exclusion dates and term start/end date limitations.

As with all captures, you must identify a room for the capture, which in turn identifies the device that will be doing the capturing. Captures can only be added for rooms where a capture device has been added.

Opening the capture schedule dialog box

Initiating captures can be done in three different places in the Administrator's interface, but all three methods provide the same capture dialog box:

To add a capture

  1. Use one of the above-listed methods to create a new capture.
    The capture dialog box appears as shown in the below figure.
    add capture dialog box as first appears with options as described
  2. Enter a Title for the capture (required).
    This becomes the name for the capture and the name for the classes created to hold the capture if auto-published to a section.
  3. Select an Instructor for the capture. The instructor is typically the person who is running the class to be recorded.
    The instructor selected also becomes the owner of the capture; the completed capture will appear in their Library page.
  4. If appropriate, enter the name or email address of a Guest Instructor.
    This is a text field designed to simply identify a guest lecturer for the capture schedule if appropriate. It is for informational purposes only.

  5. Use the drop-down lists to select a Campus, Building, and Room where the capture will occur.
    Selecting a room also selects the device that will be used to generate the capture.
  6. Select the Inputs to use for this/these captures. Your options are determined by the device's configuration.

  7. Select the output Quality for the captures. Your options include Standard, High, and Highest.

  8. Select whether to enable Closed Captioning for this capture. This option is only available if you have closed captioning configured for the system.
  9. Select whether these captures will be available via Live Stream. This simply means that students can watch the class in real time from a remote location.
  10. To use Live streaming, you MUST have at least one section selected for publishing. In addition, the selected room must contain an Echo360 capture appliance or a CCAP installation running on Windows 8.1 or Windows 10.  

  11. Enter the Start Date for the capture. Today's date appears by default.
  12. Enter the Time Range for the capture.
  13. NOTE: The maximum duration of any scheduled capture is 4 hours. This limit is enforced by the system.

  14. Select whether the capture repeats or not. Your options are:
  15. If you select Recurring, the box expands to show additional required options:
  16. Use the Course, Term, and Section drop-down lists to identify the location to which the completed captures are to be published. Selecting a publishing location is optional. See the statement near the top of this page regarding the generation of captures without section association.
  17. To publish to more than one section, click ADD SECTION and repeat the process. You can publish to as many as ten different sections.
  18. NOTE: For a recurring capture schedule being published to a section, the exclusion dates configured for the term of the first section listed in the Publish list are the exclusions enforced for the schedule. Meaning, no captures are generated on those dates. If there are no sections selected, all recurring dates in the start/end date range are captured.

  19. To remove a section, click the X located to the right of the section.
  20. When finished, review ALL of the information in the dialog box. If correct, click SAVE.

The figure below shows a completed capture dialog box, where the capture is to be published to two different sections. Both of those sections will have classes automatically created to hold the completed captures. The date and time for the classes will be the same in both sections, and the capture to be published will also be the same in both sections (one capture published to two different locations). Keeping in mind that if a user chooses to Edit the capture, the changes will apply to all published versions.

completed create capture dialog box with all entries shown and completed