Scheduling Section Captures
Configuring scheduled captures for a section accomplishes
- Creates classes
for the section, acting as a placeholder or container for the
class capture and any other materials the Instructor may want to share
with the students.
the dates and times when captures will occur.
the room where the classes will occur, which in turn identifies
the device that will do the capturing.
- Can enable
Live Streaming for the section, allowing students to watch
the class in real-time. See Configuration
Requirements for Live for additional information on configuring
live streamed classes.
Live streaming is available for schedules as long as the room contains
a capture appliance (SCHD, PRO, or POD appliance) or a CCAP installation
on Windows 8.1 or higher.
View, create, or edit the capture schedule for a section
by expanding the course on the COURSES page, then clicking the Calendar
icon for the section. ALTERNATELY, you can use
a CSV import to schedule captures for sections.
NOTE: The maximum
duration of any scheduled capture is 4 hours. This limit is enforced by
To schedule captures for a section
- Select COURSES
from the main menu and navigate to the course whose section you want
to schedule (search, filter, scroll through).
- Click the calendar
icon located on the right side of the section entry, as shown
The schedule capture window appears, with the Title and Instructor
fields populated with the information for the selected section.
- Use the drop-down lists to select the Campus, Building,
and Room where the classes
- If necessary, select a different Instructor
for this class. The instructor for the section appears by default.
- Enter a Guest
Instructor name if applicable. This does not have to be a user
in the system.
- Enter the start
and end time for each class.
- Select Weekly
from the Repeats drop-down list if you are scheduling recurring classes
for the section.
The window changes to show additional scheduling options.
- Enter a Start
date and End date for
the class. These dates likely coincide with the beginning and end
dates for the Term. See the NOTE below regarding term exclusion dates.
- Enter the weekly frequency for the class.
For example, for a class that occurs every week, enter 1. For a class
that occur every other week, enter 2, and so forth.
- Use the sliders to identify on what days(s) of the week the class occurs.
As you make changes, the calendar preview changes to reflect the schedule
information entered on the page. Today's date is transparent and circled;
scheduled capture dates are marked with colored circles.
- In the Options
section, select whether to Auto-Publish
the capture(s). If enabled, the capture is published to the section
as soon as it is processed. If not enabled, the primary instructor
(or the admin) will need to manually publish the capture later for
users to view it.
- Select whether to enable Closed
Captioning for this capture. This option only appears if you
have closed captioning
configured for the system.
- Select whether these classes will be available
via Live Stream. This simply
means that students can watch the class in real time from a remote
location, viewing the classroom during the class time.
If the Live Stream toggle does not
appear, the room you selected does not contain a capture appliance
or the CCAP installation is on Windows 7. First generation capture
appliances also do not support Live.
- Review and set or change the A/V sources
and capture quality. The defaults
set for the device appear initially but can be changed as needed.
IMPORTANT: If you are considering using Highest
Definition (1080p) for the capture, see Capturing
and Streaming in 1080p first.
- When finished, click SAVE.
NOTE: Any exclusion
dates configured for the term (i.e., school holidays or exam dates) will
apply to all schedules created for sections during that term. This means
captures will occur on exclusion dates where the scheduled capture
and the exclusion date overlap. The Admin view of a scheduled capture
on any given day may show a scheduled capture, but the calendar view on
the scheduled capture page will not have a dot on the exception dates.
in addition, classes are not automatically created on exception dates.
You CAN schedule one-time captures to occur on exception dates (the system
assumes you know it is an exception date when you select it for a one-time
capture). Alternately you can configure a capture to occur outside of
a section, then publish it to a class after it is processed. See Adding
Captures to configure recurring non-section-based captures to occur
on exclusion dates.