Scheduling Section Captures via CSV Import

The Scheduled Capture import feature allows you to schedule multiple captures at once. These can be regularly scheduled classes for sections, or standalone captures that exist outside of configured sections.

Field values must already exist: The schedule import is used to create schedules but cannot be used to create other system components. Therefore the following items must already exist in the system before running the import: Campus, Building, Room (and the room must have a device assigned), Term, Course ID, Section ID, and any Instructors you want to use as the primary instructor for the schedule (user must have the Instructor role assigned).

The schedule capture import CSV file can include the following fields (in this order):

TIP: Navigate to the CAPTURES page and click Import captures. Click the Download a sample .csv file link to obtain a properly formatted CSV file to use as a template.
BE ADVISED however, that opening the CSV file in Excel may display the date format as mm/dd/yyyy (even though the CSV file has yyyy-mm-dd). You will have to reformat the Start Date and End Date columns with a custom yyyy-mm-dd format before saving your completed CSV file. See Formatting Dates for CSV Imports.

 

Column/Field

Description

Campus

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The campus where the room being scheduled is located.

  • Required
  • Must already exist

Building

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The building where the room being scheduled is located.

  • Required
  • Must already exist

Room

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Room where the capture will occur.

  • Required
  • Must already exist
  • Must have a capture device assigned to it
  • Room name is case sensitive and must match the existing room name

Start Date

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Date the capture will first occur

  • Required
  • Must be in ISO date format: yyyy-mm-dd. Help! My date format is wrong!
  • If a non-repeating capture, will be the only date entered (the date of the capture).

Recording Start Time

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Time of day the capture is to begin.

  • Required
  • Must be in ISO time format: hh:mm:ss
  • Must have two digits for each segment, and must not include am/pm.  

Example #1: 14:30:00 identifies the capture start time as 2:30pm.

Example #2: 9:00:00 is invalid and will be rejected; 09:40:00 is a valid format.

Recording End Time

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Time of day the capture is to end.

  • Required
  • Must be in ISO time format: hh:mm:ss  
  • Must have two digits for each segment, and must not include am/pm.  

Example #1: 16:30:00 identifies the capture end time as 4:30pm.

Example #2: 9:00:00 is invalid and will be rejected; 09:40:00 is a valid format.

Inputs

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Identify the inputs to be used for this capture.

  • Required
  • Valid values include (multiple inputs separated with a pipe | symbol):
  • A - audio, which is always captured and does not need to be identified unless it is the ONLY input you are capturing.
  • D1 - display only using input 1
  • D2 - display only using input 2
  • V1 - video only using input 1
  • V2 - video only using input 2
  • D1|D2 - capture dual display
  • D1|V2 - capture display on input 1 and video on input 2
  • V1|D2 - capture video on input 1 and display on input 2
  • V1|V2 - capture dual video

EXAMPLE: The capture inputs you want are audio, display, and video (ADV), where the video camera is connected to input 1 and the display monitor is connected to input 2 of the capture device. In this case, the entry here would be V1|D2 (V1-pipe-D2). You could also have V1|D2|A, but in this case A has no effect as audio is always captured.

Title

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The plain text title for the capture.

  • Optional but STRONGLY recommended. With no title, the capture will be difficult to find/identify in a captures list. You or the instructor can always edit the name of the capture later.
  • For recurring section-based captures, you may want to identify the section (section code and/or section name) for which the capture is being generated.

Course Code

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Course code that contains the section for which this capture is being generated.

  • Required for section-based capture schedules
  • Must match a Course Code already in the system
  • Used to validate the section code, to properly apply/publish the capture

Section Code

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Section code for the section for which this capture is being generated.

  • Required for section-based capture schedules
  • Must match a Section Code already in the system
  • Used to identify the section, to properly apply/publish the capture

Term

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Term during which this section's capture is being generated.

  • Required for section-based capture schedules
  • Must match a Term already in the system
  • Used to validate the section code, to properly apply/publish the capture
  • Exclusion dates configured for the term will apply to a recurring capture schedule

Instructor Email

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Email address of the primary instructor for the section.

  • Required if no section is identified for the capture.
  • Optional if a section is identified. If left blank, the Primary Instructor for the section will be applied.
  • The Instructor becomes the "owner" of the capture media; it appears in their LIBRARY, they can edit the media and details, and publish it to additional sections or users as needed.
  • If NOT left blank, the user must already exist in the system, and have the Instructor role.

IMPORTANT: For non-section-based captures, the completed capture will only appear in the Instructor's LIBRARY page (and in the Admin's CAPTURES list). In this case, the capture will require manual publishing or sharing by the instructor or admin in order for any other users to view it.

Guest Instructor Email

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Plain text field for holding the name (or email address) of any guest instructor to be identified for the capture schedule.

This field is optional and is used for informational purposes only.

Repeating

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Whether or not this is a recurring schedule.

  • Optional
  • Valid values are Yes or No
  • If field is blank, No is applied and capture occurs only on the date identified in Start Date field.
  • If Yes is entered, Repeat Pattern and End Date fields (below) are required.

Repeat Patterns

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The days on which this scheduled capture is to occur.

  • Required IF Repeating field is set to Yes.
  • Valid values include (use any combination; separate multiple days with a pipe | symbol):
  • M or Monday
  • T or Tuesday
  • W or Wednesday
  • R or Thursday
  • F or Friday
  • S or Saturday
  • U or Sunday

EXAMPLE: A repeating capture is to occur on Mondays, Wednesdays and Fridays. Valid values for this field would be Monday|Wednesday|Friday or M|W|F or a combination such as Monday|W|Friday.

End Date

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The last date on which this scheduled capture is to occur.

  • Required if Repeating field is set to Yes.
  • Leave blank for non-repeating captures

Auto Publishing

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Whether or not the capture is to be automatically published to a class.

  • Optional
  • Valid values are Yes or No
  • If the field is blank, Yes is applied, and captures are auto-published to the section after completion.
  • If set to No, the capture will appear only in the primary Instructor's library and will need to be manually published to a class for student access.
  • Has no effect for non-section based captures; captures can only be published to a section.

Quality

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Identifies the capture quality.

  • Optional: If the field is blank, High (720p high-definition) is applied.
  • Valid values are:
  • Medium (corresponds to standard definition)
  • High (corresponds to high-definition/720p)
  • Highest (corresponds to highest-definition/1080p)

Live Stream

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Identifies whether this capture is to be live streamed.

  • Optional
  • Valid values are Yes or No
  • Applies ONLY to section-based capture schedules
  • Applies ONLY if the room contains an SCHD or Echo360 PRO appliance
  • If the field is blank, No is applied, and the capture is not streamed live.

Closed Captioning

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Identifies whether this capture is to be closed captioned. Applies only if you have closed captioning configured for the institution.

  • Optional
  • Valid values are Yes or No
  • Applies ONLY to section-based capture schedules
  • If the field is blank, No is applied, and the capture is not captioned.

 

To create scheduled captures via CSV import

  1. From the main menu, click CAPTURES.
  2. At the top of the screen, click Import Captures.
  3. Click SELECT FILE.   

    TIP: Click the Download a sample .csv file link to obtain a properly formatted CSV file to use as a template.

  4. In the Filepicker window, use the left panel to identify the location of the file, then follow the prompts. If the file is saved locally, click Choose File from the bottom of the window, and navigate to the .csv file to import.
  5. Review the progress screen and note any entries that may have an error.
  6. Click DONE when the import is complete.

For section-based captures, you can check the COURSES page, finding the sections and making sure the scheduled captures appear.

Otherwise, click the Scheduled status at the top of the CAPTURES page to review the scheduled captures created by the import. You may need to filter the list using the filter options on the left side of the page.