Creating Courses and Sections via CSV Import

The Imports/Exports tab now allows Admins to create, update, export, and for sections, delete these items via CSV import. See Using Imports/Exports and CSV Files for more information and links to associated topics. This import feature, however, will continue to work until such time as it is removed from Echo360.
In addition, Schedulers only have access to this form of Course CSV import.

The Course import feature allows you to create multiple courses and/or sections at once, using a properly formatted CSV file. As noted in the table below, the course import can also be used to create organizations and departments.

Each course can have a maximum of 250 sections.

IMPORTANT: If you are assigning courses to an existing organization or department (which is optional), be sure the CSV file contains the exact organization and/or department name; if you enter one that does not match, a new one is created, and your courses and sections are associated with the new organization/department. Because Course ID must be unique to the institution, these would have to be deleted before new ones (for the proper org/dept) could be created.
This also applies to creating sections for existing courses; be sure the Course ID you enter exactly matches the existing course for the new sections.

The course import CSV file can include the following fields (in this order):

TIP: Navigate to the COURSES page and click Import courses. Click the Download a sample .csv file link to obtain a properly formatted CSV file to use as a template.

 

Column/Field

Description

Organization

The organization to which the department offering the course belongs.

  • Optional
  • Will be created if the organization provided does not already exist.

Department

The department offering the course.

  • Optional
  • Will be created if the department provided does not already exist.

Course ID

ID number for the course. Example: ENG-201.

  • Required
  • Will be created if the Course ID provided does not already exist.
  • Must be unique for the institution.

Course Name

Plain text name for the course. Example: Introduction to Linguistics.

  • Required
  • If creating courses, the name entered is used and is not editable once the course is created.
  • If creating sections for existing courses, the Course ID is used to identify the course, so this field does not have to exactly match the existing course name, but this field must not be blank.

Term

Term during which the section is to be offered.

  • Required to create sections, AND must already exist (have been created through the UI).
  • Optional for creating courses (courses are not associated with Terms)

Section ID

Identifier for the section. Example: ENG-LING-201.

  • Required to create the section.
  • Must be unique to the Course/Term.

Primary Instructor Email

Email address of the primary instructor for the section.

  • User will be created if the address does not already exist in the system.
    User will receive an email invitation to register with Echo360.

Secondary Instructor Emails

Email addresses of any additional instructors who must have access to the section.

  • Optional
  • Separate multiple addresses with semi-colons.
  • User will be created as an Instructor if the address does not already exist in the system.
    User will receive an email invitation to register with Echo360.

 

To create courses or sections from a CSV file import

  1. Select COURSES from the main navigation bar at the top of the page.
  2. At the top of the screen, click Import Courses.
  3. Click SELECT FILE.   

    TIP: Click the Download a sample .csv file link to obtain a properly formatted CSV file to use as a template.

  4. In the Filepicker window, use the left panel to identify the location of the file, then follow the prompts. If the file is saved locally, click Choose File from the bottom of the window, and navigate to the .csv file to import.
  5. Review the progress screen and note any entries that may have an error.
  6. Click DONE when the import is complete.

Check the Courses page for accuracy of the import, and expand to show any sections that were also created from the import. You may also want to review the organizations and departments created by the import, if applicable.