Create Rooms Using Bulk Import

The room import feature allows you to create many rooms at once in the system, for multiple campuses or buildings as applies to your situation. You can also create campuses and buildings via the import.

BEST PRACTICE: Perform an export of the sample rooms.csv file first (see procedure below), to use as a template for your import. Replace the sample data but leave the header row. Then import a few rooms at a time (and campuses or buildings if desired), reviewing your imported data for accuracy. This helps ensure the success of a larger import.  

Using the Import feature requires creating a CSV file that includes the following fields (in this order):

Column/Field

Description

Campus

The campus where the room is located. Required.

Will be created if the Campus provided does not already exist. See IMPORTANT note below.

Building Name

The building where the room is located. Required.

Will be created if the building provided does not already exist. See IMPORTANT note below.

Room

Identifier for the room, such as a room name or number.

Timezone

Timezone for the location of the room. This is used to properly synch section schedules and lecture captures performed by the device.

 

IMPORTANT: If you are adding rooms to an existing campus and building, be sure to use the exact campus and/or building name in the CSV file; if you enter one that does not match, a new one is created, and your rooms are associated with the new campus/building.  

To create rooms (and campuses or buildings) from a CSV file import

  1. From the main menu, click Rooms.
  2. At the top of the Rooms Management screen, click Import Rooms.
  3. Click SELECT FILE.   

    NOTE: Click the Download a sample .csv file link to obtain a properly formatted CSV file to use as a template.

  4. In the Filepicker window, use the left panel to identify the location of the file, then follow the prompts. If the file is saved locally, click Choose File from the bottom of the window, and navigate to the .csv file to import.
  5. Review the progress screen and note any entries that may have an error.
  6. Click DONE when the import is complete.

Check the Rooms page for accuracy of the import. Check the Campus and Buildings lists to review new items created by the import, if applicable.